Virtual Court Solutions that Just Click

Court Technology for a More Efficient Justice System

The Justice System is comprised of many job roles and functions that work together as a unit. Unfortunately, because there are so many offices, departments, and team members involved, it’s not uncommon for things to grind to a halt. The Court faces challenges each day that slow down processes, clutter desks and inboxes, and diminish productivity.

Luckily, there are virtual solutions available that were designed specifically for helping the Courts modernize, digitize, and revitalize. Each solution can be used to overcome some of the most common issues faced by the Justice System. 

Interested in seeing these solutions in action?

Schedule a demo with our product experts for a customized walkthrough. 

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Challenge #1: Your legacy system can’t support digital/hybrid court essentials  

Solution: Digital Evidence Management with Vault

Courts across the country have recognized the importance of digital capabilities in providing justice in today’s climate. With video, audio, and other digital formats becoming more common in the courtroom, it’s important to have the necessary tools to store, manage, review, and playback the material. Vault allows any authorized party to upload, comment on, share, and playback digital evidence files so that they can be used successfully in cases. Exhibits are more accessible than ever before, and everyone from Law Enforcement to Attorneys to Judges reap the benefits. Vault also helps with: 

      • Uploading multimedia files including cell phone data exports and zip files 
      • Managing and storing files large and small in various digital formats 
      • Protecting the chain of custody through automatic audit trails 
      • Allowing for in-platform commenting between authorized parties 
      • Speeding up the discovery process by allowing multiple parties access at one time 

    Did You Know?

    Did you know that over 500 hours of video are uploaded to YouTube every minute? That’s 720,000 hours per day of uploaded video content from just one app alone.

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    Challenge #2: In this new virtual court era, signatures can be hard to collect

    Solution: TrueSign for Electronic Signatures

    Wet signatures are a thing of the past when you switch to TrueSign. Electronically collect legally-compliant signatures from any mobile device for a faster turnaround from anywhere. Grant access to internal and external signers and get documents authorized without ever leaving the office. Other TrueSign benefits include: 

        • Multiple mobile signing options including mobile QR code signature pad 
        • Real-time signing while on video conferences 
        • Automatic audit trails for quick reference 
        • Document template library for frequently used forms 
        • Envelope organization for collecting signatures on multiple documents 

      Did You Know?

      According to a research study, the average turnaround using eSignatures is just 37 minutes compared to the traditional method’s average of 5 days.

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      Challenge #3: Stacks of paperwork, cluttered filing cabinets, and backlogged mailboxes

      Solution: TrueFiling for Electronic Filing

      Do you dig through mountains of paper every day? Documents and files play huge roles in the Justice System, but they aren’t very convenient. Luckily for court personnel like yourself, technology is the solution. TrueFiling is an eFiling system that makes court documents more accessible and far easier to manage. Hosted on the secure Microsoft Azure Cloud, the TrueFiling platform is ideal for storing and managing both confidential and public documents. Some other unique features include: 

          • 24/7 access  
          • Multi-jurisdictional filing  
          • Filing review workflows  
          • Filing status updates  
          • Sharing capabilities  
          • One-click submission  
          • Pro se filing options 

          Did You Know?

          More than 100 million cases are filed each year in state trial courts, while roughly 400,000 cases are filed in federal trial courts.

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          Challenge #4: Disjointed departments and low productivity

          Solution: OnBase for Enterprise Content Management

          The Justice System can only function when all of its departments work together. Unfortunately, these various teams can exist in their own bubbles at times, due largely to the fact that each has their own unique tasks to focus on. There becomes an issue when one hand doesn’t know what the other is doing – how could disjointed departments possibly work as a seamless unit? This lack of communication can cause delays, missed work, incorrectly-executed tasks, and more. OnBase by Hyland Software is an Enterprise Content Management solution that will unite all departments through convenient, automated, and paperless communication. OnBase can increase productivity by: 

              • Creating cross-department workflows for each project 
              • Sending automatic notifications and status updates 
              • Securely sharing information in-platform in real-time 
              • Providing teams with a comprehensive view of all ongoing and upcoming projects 
              • Automating tedious and repetitive tasks to give your staff more time in their day 

            Did You Know?

            According to an IDC study, up to 30% of a single workday is spent searching for information. 

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            Ready to reduce your challenges within the courts?

            Schedule a demo with our product experts for a customized walkthrough. 

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