CaseShare

“Notice of Appeal.” Three words that, ironically, have had zero appeal to clerks of either the lower or Supreme courts for quite a while. Between days of laborious manual assembly and re-assembly to meet the higher courts’ strict case construction requirements, it’s no surprise that the average rejection rate of one state’s appellate court is as high as 46 percent.

At ImageSoft, we believe that you should always use the right tool for the job, and the court clerks’ hands just aren’t cutting it anymore. So we took this challenge into our own hands and partnered with a Virginia District Court to develop a purpose-built application that would seamlessly integrate with their case management and document management system to create a user-friendly, consistent case ascension strategy from start-to-finish. Today, we introduce you to CaseShare.

MAKING THE CASE

At the risk of falling into a cliché, teamwork really does “make the dream work.” This is especially true for our nation’s court systems, whose responsibility to safeguard justice hinges on transparent and accurate communication. The challenge is found in our perception that these interactions and the sharing of critical information is limited to communication between courthouse personnel. But the data isn’t stored or transmitted via people – real data exchange and workflow is only as fluid as the interoperability of the court technology systems that actually house and distribute case data.

Referencing back to ImageSoft’s philosophy, courts need to leverage the best tool for every step of the case-sharing process to capitalize on an optimal case flow between lower and higher courts. This is exactly how CaseShare was designed – to account for the most efficient assembly and allocation of data at every step. So let’s walk through preparing a notice of appeal in the context of CaseShare.

AUTOMATED CASE ASSEMBLY

Here we start with the paper case file that takes days for the lower court to manually assemble before its ping-ponged between them and the appellate courts for an acceptable structure.

By automating case assembly to your state’s standard, guesswork is replaced by consistency. With the click of a button on an intuitive user interface, case files are generated based on the upper court’s preference for receiving them. Need to re-order, rotate, delete or add pages? There’s a button for that too.

With such an effective practice in place, efficiency blooms. Hours are given back to the lower court clerks who no longer struggle to locate and organize each case file, and the appellate court clerks rest assured that case files are likely to be accepted the first time around.

STAND-ALONE OR INTEGRATE – THE CHOICE IS YOURS

Able to integrate with the lower court’s case or document management system (DMS), or operate as a stand-alone solution, CaseShare facilitates interoperability with court systems by ensuring a seamless flow of data and transparent communication.

FACILITATES THE FANCY FOOTWORK

As much as you love those colored tabs, label makers, and gel pens, you’re going to have to find another use for them. CaseShare does all the routine footwork for you, including:

• Populating the Table of Contents and Documents List
• Grouping and merging documents
• Creating text searchable documents
• Rotating, re-ordering, deleting, and/or adding pages with one click
• Text Searchable
• Page rotation
• Automatic page numbering watermarking and bookmarking
• Creating Sealed Volumes ad hoc

A DEAL THAT APPEALS TO ALL

Unlike many courtroom verdicts, everyone wins with CaseShare.

THE VERDICT?

The pillars of our court system are upheld by efficient processes that improve the abilities of court clerks and justices and the lives of citizens. By leveraging best-of-breed solutions, like CaseShare, lower and higher courts are committing themselves to transparent communication and sustainable justice practices that equip them to do more good for the most people in less time and with even lesser resources.

Questions on CaseShare? Contact us today for more information.

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