July 2022 Tech Talk for Government

We are now in the throws of summer! July is typically peak vacation and travel season, meaning you can expect a lot of “out of offices,” delayed responses, and changing schedules. In fact, around three quarters of Americans report having vacation plans for the summer. Perhaps you are one of the millions with time off scheduled on your work calendar. It’s wonderful to take time off and leave work behind for short trips, but longer getaways can be challenging for employees in certain industries. The Government sector is one such case where being totally out of pocket long-term isn’t always an option.  

 Just because you work in Government doesn’t mean you don’t deserve to get away this summer. Thanks to digital solutions, you can have access to work on-the-go! Stay connected for emergencies while you’re on a short-term trip or feel confident working from your lake house for the season. These tools are designed to work seamlessly out of office, giving you the freedom to travel as you please. You can complete tasks from the road no matter where the summer takes you. If you have internet access, you can make anywhere your office – a beach house, a cruise ship, a hotel, an RV, etc. Let’s take a look at a few of the digital solutions that make truly remote work possible for Government agencies. 

• • • OnBase for Robotic Process Automation: One thing that holds Government workers back from taking a much-needed trip is their constant list of to-dos. Many of these tasks are tedious and repetitive. Luckily, OnBase workflows and Robotic Process Automation can take over these tasks so that staff can focus on more pressing matters. You don’t have to worry about taking a few days off, because the system is handling most of your daily must-completes. Things like automatic email replies, auto-generated tickets, process workflows, and more are there to keep the train on track while you’re away.  

    • OnBase for Content Management: When it’s time to take off to your family lake house for a month or two, you don’t want to worry about packing binders’ worth of work material. Government workers have so much data to manage at any point that it can seem impossible to work from anywhere but the office. With OnBase Enterprise Content Management, all the data you need is stored in a centralized database. Many customers opt for a cloud-hosted environment, meaning you can get in from anywhere. OnBase is extremely secure, allowing you to work remotely without fear of security breaches. Everything you need to do your job is housed in the cloud and takes up no more room in your suitcase than your laptop.  

    • TrueSign for Electronic Signatures: Another thing the Government relies on is signatures. After all, nearly all Government documents require official approval, often denoted in the form of a signature. However, sending and receiving signatures can be time-consuming and frustrating. The traditional mailing process can take several days, and in-person meet-ups require both parties to be in the office or in the immediate area. Thanks to systems like TrueSign, you can sign documents from anywhere. Any mobile device can be transformed into a signature pad for real-time signing with just a swipe of your finger. If you save your signature, signing is as simple as one click, meaning you can sign exponentially more documents in a fraction of the time. You can also elect to use proxy signing, where you designate someone in your organization to sign on your behalf. Spend less of your summer dealing with signatures so you can spend more time by the pool, at the beach, or with your family. 

So, if you’re looking to have more flexibility this summer, consider implementing some digital solutions. The Government is fast-paced environment and personnel deserve a break. Get a change of scenery without going off the grid for those days you need to work. Having the freedom to vacation is wonderful, especially when tools make it possible to extend said vacation and still work. Remember, take a true break when you need it, but don’t feel trapped in the office all summer long.

Robotic Process Automation (RPA)

Robotic Process Automation (RPA) is taking the Government sector by storm. Using OnBase, Governments can merge complex tasks into an automatic process to save time and resources. In the current work-from-anywhere model many organizations are adopting, relying on technology to complete processes is more reliable and cost-efficient than leaving it to the staff as it always has been. RPA acts as an extension of your team, handling the tedious and repetitive work that can eat away at employees’ time and productivity.