It’s officially spooky season! Halloween is just around the corner, and people are getting in the spirit everywhere you look. During the month of October, we celebrate all things creepy, scary, frightening, and macabre. From horror movies to walking through haunted houses, everyone seems to be in the mood for a good fright. Once a year, people allow themselves to embrace the anxiety rather than shy away from it.
It’s not just horror movies and ghosts that we’re afraid of. Things in our personal and professional lives can fill us with nerves. The overarching theme across all industries and situations tends to be a fear of change. Humans do not enjoy change, at least not typically. Much like the main character in a horror film, we can be more than a little hesitant to open the door to the metaphorical house of the unknown. Will there be a cozy evening waiting for us, or a masked man wielding a chainsaw. Unfortunately, we can’t know until we take the step through the doorway.
That being said, we don’t have to suffer the same fate as horror movie victims. One thing characters rarely do is formulate a plan before acting. We, as humans not driven by a pre-scripted plot, have the luxury of taking a moment to consider what the best course of action may be. The courts have been taking this crucial extra step for decades. It’s clear that our justice system is in need of some upgrades, but no one dares to rush the process for fear of what’s on the other side.
The correct way to go about this is not to simply take no action. After all, there must be a reason you want to go into the metaphorical house of the unknown, so staying outside isn’t an option. Government personnel from all levels and departments can work together to evaluate the scene before making any moves. Just as in a horror film, you can do the following:
- Hunt for weapons: A golf club won’t help you much with implementing change in the courts, but there are plenty of tools you can arm yourself with that might save the day. For example, ensure that your storage systems are up-to-date and safeguarded from the villain. Adopt eSigning so you can accomplish what you need to without entering the house. Educate yourself of the villain behind the door – what are their weaknesses and how can you come out on top?
- Come up with a detailed plan: Stepping through the door and hoping for the best is not going to get you anywhere. Walk around the house and look for additional vantage points. Seeing things from a different perspective can help you see if there are hidden traps you hadn’t noticed before. Perhaps you think Problem A is the main issue within your courts, but Problem A is actually a result of a snowball effect from Problems B through F. Unless you take the time to explore the scene from different angles, you won’t see what your biggest threat is.
- Always work as a team: There is nothing more frustrating than watching a horror film star announce that everyone should split up. When you’re alone, you have no one watching your back, making you an easy target. The same is true for government. When trying to implement digital transformation, it’s important to have everyone on the same page. Work with other departments to find a solution that benefits everyone. If one hand doesn’t know what the other hand is doing, there will be chaos and things will not get done. Start with digital solutions that benefit as many people as possible and work your way down. Much of the digital transformation cannot happen unless everyone is involved. E-Signatures are only helpful when all areas of a business accept them. You cannot go off and do your own thing in a horror movie or when implementing change – it never ends well.
Think about how many horror movie plots would be ripped to shreds if the characters followed these tips. By being prepared, you can find your way out of almost any sticky situation. We’ve seen many governments take the beginning steps towards a digital transformation. Plans are in place for a steady transition away from out-of-date legacy processes. As the world around us continues to change, entire industries are shifting their plan of attack. Governments are moving to virtual models, adopting software that improves efficiency, and offering services that improve access to all. We hope to see this trend continue even as we return to “normal” life.
We know change can be scary, but ‘tis the season to embrace the fear and make changes. Set up a solid plan and you’ll escape the haunted house with little more than a scratch.
The Top Issues for State Government Tech Leaders
Each state’s government leaders must be as committed to improving technology as federal officials are if we want to see real progress. There are several issues that state-level technology leaders face including changing codes, growing expectations from the public, and a need for a rapid deviation from legacy technology. Transitioning to new solutions can seem intimidating, but the payout is well worth the work.
TrueSign Makes it Easier Then Ever to Sign Documents Digitally
Believe it or not, electronic signatures have been around since the 1990’s (four decades ago!). They arose out of necessity as consumers began making online purchases. When the US realized how simple the technology was to use, they began utilizing the system for additional signatures outside of the retail space. The government, hoping to keep up with the changing times, enacted the Electronic Signatures in Global and National Commerce Act in 2000 (E-SIGN Act.) It was the first act to mention eSignatures and it declared them legally binding.
Digital Signatures that Go Beyond the Dotted Line
Adopting new technology doesn’t have to fill you with dread. Take small steps one at a time and work your way down the path to digital transformation! One of the most useful solutions you can bring into government departments is TrueSign, an electronic signature platform. E-Signatures are legally binding thanks to the E-Sign Act. TrueSign allows internal and external signers to transform their mobile device into a signature pad through email, text, or QR code scanning. You’ll collect signatures much more quickly and avoid delays. Sign a test document or register for a free trial to see how it works!
Americans Need 21st Century Government IT Systems
It can be scary to recognize that change is needed, especially after decades of “traditional processes.” Over the course of the past two years, Americans have become aware of the government’s inadequacies when it comes to IT. Luckily, multiple departments have been hard at work setting up technology to adapt to the digitally charged environment around them. There is ongoing work to be done, but the US is well on its way to a more tech-savvy government.
What Can We Do For You?
ImageSoft has been bringing affordable, adaptable enterprise content management systems to state and local governments for quite some time. Our industry-leading solutions for government offer automated workflows, improved speed and efficiency, reduced costs and proper compliance.
ImageSoft is ready to help your organization reap the benefits from integrated enterprise content management.