Electronic CertificationSecure Electronic Document Delivery

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TrueCertifyTM provides a way to deliver and authenticate certified documents electronically.

  • • Reduce the need to print and affix raised seal
  • • Electronic delivery using secure, encrypted portal
  • • Automatic page identification
  • • Include video and audio files
  • • Full audit trail

TrueCertify provides an alternative to a raised seal and enables certified documents to be delivered electronically. It’s a much more robust mechanism for assuring document authenticity that is virtually impossible to circumvent or forge.

It’s a simple process. A clerk uses the TrueCertify software to create a special version of the target document that includes a unique cover page. The cover page identifies the document and provides an encryption key and a link to a Web portal from which the original document can be visually verified. (The portal can be set up on the customer’s Web site or at www.truecertify.com.)

To ensure that all the pages are present and in the right order during the visual verification process, each page of the TrueCertify document is marked in the bottom margin with special identifying information.

To prevent the indefinite reuse of a TrueCertify document (which protects the clerk's office from third-party abuse of the process), a TrueCertify document can be configured to expire within a specific time frame. Moreover, documents cannot be stolen from the TrueCertify portal because all documents are encrypted, and the portal does not contain a copy of the encryption keys.

A certified document from TrueCertify can be sent instantly via email as a PDF or can be printed and delivered in paper form to a waiting customer.

TrueCertify provides a way to deliver and authenticate certified documents electronically. Using TrueCertify, public records can be electronically transmitted via email by the clerk and downloaded from a secure website by citizens, greatly improving service, efficiency and document security.

Cost Savings

By eliminating the need to print and copy paper documents, TrueCertify saves a significant amount of staff time, plus reduces paper consumption and copying costs. Using less paper has the added benefit of being more environmentally friendly.

Time and Convenience

TrueCertify enables citizens to obtain certified documents via the Web without leaving their home or office, it’s a convenience and time saver for them too.


Added security measures inherent in the system prevent tampering and help ensure document integrity so that those that receive a TrueCertify-generated document will know, without doubt, that it’s certified and true.

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